Need Help to Design your Business Plan or Feasibility Study?


Call Us at:

(718) 485-6643

(347) 312-2006


or e-mail us now at:


     Need Help Now!



Welcome to

Powered by James Management Consulting, Inc.®

...Helping To Take Your Business To The Next Level

Sign Up for a Membership. Get Unlimited Access to our Business Development Center

24 x 7

from anywhere

in the world

More Info...

Sign Up

 Home   Services   About Us   Member Sign Up 

 Business Center   JMC Store   Contact Us   Log In


In doing business, one of the most important factors that must be considered is the best way to communicate with those with whom you do business and the public to which you sell your product. The most common way to do this is to hold  meetings.  Don’t take this for granted. The manner in which you conduct   meetings and the purpose for which they are conducted in your business can make or break that entity.'s

Business Startup Checklist


About this Page

The prudent and responsible management of the funds of  an entity is essential to the effective transformation and longevity of the organization. To manage the finances of an organization

effectively,  meetings must be held as often as possible.  

These are events at which the financial dynamics of your

organization are defined.  Through such meetings, personnel

 responsible for maintaining the financial stability

of the organization are brought together.


Who determines when Finance meeting should or should not be held and what criteria should be used to call such meetings?


Answer: The top Leaders of the organization, for example, the President, The CEO, The Board of Trustees, The Board of Director.


Conducting the finance meeting of an entity. This meeting, which can be seen as a  business meetings,  can be conducted anywhere that the holders of such meeting finds viable,  except when such a venue is defined in the Bylaws or constitution of the entity.


Such a place may be in the business itself, a hotel, or a hall.


When meetings are high-level meeting, such as that to inform the executives of the entity, it may be held in a specialized venue. Where such is the case, consideration should always be given to:


1. Current conditions of entity’s  finances.  Is such a meeting necessary, that is, what is its purpose. Should meetings be kept secret or be open to the public.

2. Company Image.

3. Purpose of  meeting.

4. Objectives of meeting.

5. How such would be achieved at the close of the meeting.

6. Meeting the movement of the organization.


Criteria:   Meetings  must always be called based on the mandate of the Church’s By Laws and  Constitution.


Who should definitely attend Finance Meetings of an entity?


Answer: The Treasurer of the entity, the finance secretary, the tellers and others of importance to the finance department.

This  also depends on the value of the meetings.


Benefits of an entity’s finance meetings:


It is extremely important for organizations to hold meetings on the finances of the such entities. Such meetings  may be called  at the discretion of the leadership of the top management of the entity.


Benefits that could be derived by holding finance meetings for organizations are:


1. They enable management get a closer picture of the financial

    viability of the organization.

2. Here those who are responsible for implementing the entity’s

    financial activities can be monitored on a face to face basis.

3.enable management to get first-hand report and insight through

    discussions with those in charge of finance on the relationship

    between the funds that are collected for the organization and

    funds spent – inflow versus outflow of funds. By having access to

    these elements, it becomes possible to determine the adequacy or

    inadequacy of the flow and distribution of the funds that are

    acquired by the entity.  It also become possible for  management of

    the organization to monitor elements that may cause problems with

    the flow of funds and keep an eye out for ways by which negative

    flows  could be remedied. Finance meetings also enable

    management to monitor the extent to which the organization is

    keeping in line with  budgets that was presented to operate the

    entity, especially with respect to adequacy.


Holding   Finance meetings


Finance  meetings should always be planned ahead of time, except in emergency.


Effecting Finance Meeting:


The need for meeting to be held must be clearly defined, and may be based on:


A. Pre-set conditions.

B. Emergency conditions.

C. Immediate environmental conditions.


The following steps may be used to implement an entity’s finance meeting:


Step #1.  Finance Secretary should consult the  By Laws of the entity  for method by which meeting should be held.


A. Always diagnose the basis for meeting  and design program or subject to be discussed.


B. Make up agenda for meeting. Management does this. For management is aware of what it wants to discuss.


Step #2. Select the venue where meeting will be held. Set advance time frame and date for holding meetings.


Step #3. A. Give appropriate notice to all who should attend.


B. Make follow up call one week before meeting date to expected participants.


Assigning tasks:


Assign people to the following tasks:


Snacks: Check out beforehand, the  cost for coffee or breakfast, space, rental, equipments that are needed, and assign someone to be in charge of that.



Scouting out place for appropriateness to the  occasion. and the selection of the venue beforehand.


 Implementation of Finance Meetings


The following steps may be used to implement  your Church Finance meetings:

Phase 1


Step 1. The  person in charge, not necessarily the Chairperson of the meeting, calls the meeting to order and introduces the Chairperson.


Step 2. The Chairperson is introduced; he gives a very brief overview of contents of meeting. Remember this should pertain to topics to be discussed.


Step 3. Chairperson takes over and comments on participants and rules of meeting setting all parameters., for example, the length of time that each speaker should speak


Step 4.  Prayer is called for and completed.


Step 5. Minutes of  last meeting is called for and read.


Step 6. Speakers are introduced, first  #1, when finished speaker  # 2


                                           Phase 2


1. Chairman calls second phase of meeting  to order.


2. Speaker or speakers are introduced.


3. Question time.


4. Meeting summary done by chairman, who also closes meeting.


5. Meeting is closed.


6. Reports of meeting, including acts taken, must be prepared after meeting– Prepare Reports.


7. Inform – Board members of meeting and set time for meeting with that body.


8. Submit report to authorities.


9. All activities must be signed off by a second person to prevent collusion.




Business Directory


Shopping Centers

James Management Consulting, Inc. is a business consulting and accounting firm. 

We do NOT provide legal advice.  For a list of the business services we offer, CLICK HERE.

Terms        Privacy